To submit your reimbursement request:<\/p>\n\n\n\n
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- Fill out a reimbursement request form<\/strong>. These can be found in the orange “Forms” folder stored in the PTA mail slot in the school office, or download it below.<\/li>\n\n\n\n
- Clarify on your form how you’d like us to deliver your check:\n
- \n
- By mail (make sure to include your mailing address on the form)<\/li>\n\n\n\n
- In your school mailbox (teachers\/staff only)<\/li>\n\n\n\n
- Leave at the school office for you to pick up<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- Drop off your completed form with copies of your receipts or invoice attached<\/strong> to the PTA drop box<\/strong> in the office. The PTA drop box is the black metal box mounted on the wall. Please do not put completed forms in the PTA mail slot<\/strong>, and please do not email forms.<\/strong> <\/li>\n\n\n\n
- Reimbursement forms will be picked up from the PTA drop box on the 1st and the 15th of every month.<\/li>\n\n\n\n
- Forms received by the 1st will be paid out by the 15th. Forms received by the 15th will be paid out by the 1st. We make every effort to process your requests in a timely manner but please be mindful that the PTA board is made up of volunteers.<\/li>\n\n\n\n
- Reimbursement forms MUST BE SUBMITTED BY THE LAST DAY OF THE SCHOOL YEAR<\/strong> unless you have made other arrangements in writing that have been confirmed in writing <\/strong>by the Treasurer. Forms received after the end of the school year will be processed in August of the following school year and the expenses must be re-approved. There is no guarantee that the new year’s budget will be able to support the reimbursement.<\/li>\n<\/ol>\n\n\n\n
Please don\u2019t hesitate to reach out if you have any questions: mckptatreas@gmail.com<\/a><\/p>\n\n\n\n
Download a request form<\/h2>\n\n\n\n
Paper forms are also available in the orange “Forms” folder, stored in the PTA mail slot in the school office.<\/p>\n\n\n\n
PaymentAuthorizationRequestforReimbursement_rev2022-07<\/a>Download<\/a><\/div>\n\n\n\nHow to fill out a request<\/h2>\n\n\n\n
\n\nFor PTA volunteers<\/h3>\n<\/div>
![\"\"](\"https:\/\/ptamckinley.org\/wp-content\/uploads\/2026\/10\/HOW-TO_ReimbursementRequestVolunteer-791x1024.png\")
<\/a><\/figure><\/div>\n\n\n\n\nFor school staff<\/h3>\n<\/div>
![\"\"](\"https:\/\/ptamckinley.org\/wp-content\/uploads\/2026\/10\/HOW-TO_ReimbursementRequestSchoolStaff-791x1024.png\")
<\/a><\/figure><\/div>\n\n\n\n\nDirect invoice from vendor<\/h3>\n<\/div>
![\"\"](\"https:\/\/ptamckinley.org\/wp-content\/uploads\/2026\/10\/HOW-TO_PaymentRequest3rdParty-791x1024.png\")
<\/a><\/figure><\/div>\n<\/div>\n\n\n\nSpecial Circumstances<\/h2>\n\n\n\n
Vendors invoicing PTA directly<\/h3>\n\n\n\n
You may have vendors invoice the PTA directly, if that is an option. Please keep in mind that expenses should already be budgeted and approved before a vendor begins work they will invoice.<\/p>\n\n\n\n
- Clarify on your form how you’d like us to deliver your check:\n