Our PTA is made up of hard-working parents & teachers who pool their talents to provide practical support for our school. Those listed below volunteered to provide leadership this year. Get to know their names and faces, and feel free to ask them if you have questions!
Our McKinley & PACS PTA is run entirely by parent volunteers who are passionate about serving all of our children in the McKinley& PACS community. With a budget of over $125,000, we need dedicated volunteers to help us promote, support, advocate, and adopt new programs and maintain our existing programs for our incredible McKinley & PACS students and families!
We need YOU to step up and help! We are looking for energetic and dedicated individuals to help fill positions for many board as well as non board-level positions.
“I joined the PTA board because I wanted to feel like a part of my child’s school community. Over this year I have had a fast track to getting to know the amazing school staff, parents, and have had a front row seat on how we can allocate our PTA funds. It has been incredibly rewarding.” – Former PTA President
PTA Board Level Positions
**Per 501c3 rules, we MUST have a President, Treasurer, and Secretary in order to function as a PTA.
**President:
The PTA President coordinates the work of officers and committees of the association, presides at all meetings of the association and the executive board, signs all authorizations for payment as required by the executive board or association, signs checks, and performs such other duties as may be prescribed in these bylaws or assigned by the association.
Executive Vice President (aka Executive Vice President–Membership):
This individual is primarily in charge of membership but also serves in a Co-President capacity. The big push for membership is at the beginning of the year so the bulk of the work is in August and September. After that, this position steps in when the President is not available. and helps with day-to-day Presidential duties. The hope is that this individual will step up to President the following year but not required.
VP of Fundraising:
This individual serves as project manager for the various fundraisers. The VP checks in with the Chairs of each fundraiser to make sure everything is on target and on time and serves as a liaison between fundraising Chairs and the Board. The VP also watches for new fundraising opportunities. This individual is NOT in charge of the individual fundraisers.
**Treasurer:
Keeps such permanent books of account and records as shall be sufficient to establish the items of gross income, receipts and disbursements of the association, including specifically, the number of members, the dues collected from the members and the amount of dues remitted through channels to the California State PTA. Receives monies from the financial secretary for the association, giving a receipt therefore, and deposits immediately in the name of the association in a bank approved by the executive board. This position also prepares the monthly financial reports. This position is supported and assisted by the Financial Secretary.
Present a monthly report at every meeting of the association and the executive board and at other times when requested by the association. (See Financial Officers’ Reports and Forms, Finance section, California State PTA Toolkit.) Make an annual report to the association. (See Financial Officers’ Reports and Forms, Finance section, California State PTA Toolkit.) Reconcile bank accounts monthly. Edit, add and delete accounts for the new budget year.
Financial Secretary:
Pays bills and reimbursement requests. Give a receipt for monies received for the association and remit at once to the treasurer or deposit immediately in a bank approved by the executive board and file a copy of the deposit slip in tracking binder. Keep an accurate record of all receipts for filing with the treasurer’s financial records for the association. Perform such other duties as may be delegated to the financial secretary. Record online credits and debits into PTAEZ accounting software. Assist treasurer as necessary including count and record money from various fundraisers.
**Secretary:
Keep an accurate record of the proceedings of all meetings of the association and the executive board in a bound book which is the legal record of this association. Be prepared to refer to minutes of previous meetings. Prepare a list of all unfinished business for the use of the president. With the president, sign all authorizations for payment authorizing the expenditure of funds following approval by the association or executive board in accordance with these bylaws. (See Check Request System: Payment Authorization, Finance section, California State PTA Toolkit.) Record all expenditures in the minutes. Keep a current list of the paid members of the association provided by the membership chairman. Keep a current signed original set of the bylaws and standing rules. Perform such other duties as may be delegated to the secretary. Conduct all necessary correspondence of the association upon authorization of the president, executive board or association. Notify officers of their election and chairmen of their appointments. Send out notices of executive board meetings.
VP of Communications:
The VP of Communications is in charge of the communication strategies for the PTA. This individual works closely with the PTA board and committee chairs to create a thorough and unified communications system to advertise all PTA events and initiatives using the following channels: The Mustang Magazine, the PTA website, ParentSquare, Facebook, and the classroom liaison email lists. The VP of Communications also prioritizes and anticipates communication needs throughout the school year and maintains the PTA website.
Parliamentarian:
The Parliamentarian brings a copy of the bylaws to each meeting and makes sure that meetings are run according to parliamentary procedure. The Parliamentarian also takes the lead on making changes to the bylaws.
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