PTA Positions and Descriptions

Our McKinley & PACS PTA is run entirely by parent volunteers who are passionate about serving all of our children in the McKinley& PACS community. With a budget of over $125,000, we need dedicated volunteers to help us promote, support, advocate, and adopt new programs and maintain our existing programs for our incredible McKinley & PACS students and families! 

We need YOU to step up and help!  We are looking for energetic and dedicated individuals to help fill positions for many board as well as non board-level positions.

“I joined the PTA board because I wanted to feel like a part of my child’s school community.  Over this year I have had a fast track to getting to know the amazing school staff, parents, and have had a front row seat on how we can allocate our PTA funds. It has been incredibly rewarding.” – Former PTA President 

Want to learn more?  Email

PTA Board Level Positions

**Per 501c3 rules, we MUST have a President, Treasurer, and Secretary in order to function as a PTA. 

**President:

The PTA President coordinates the work of officers and committees of the association, presides at all meetings of the association and the executive board, signs all authorizations for payment as required by the executive board or association, signs checks, and performs such other duties as may be prescribed in these bylaws or assigned by the association.

Executive Vice President (aka Executive Vice President–Membership): 

This individual is primarily in charge of membership but also serves in a Co-President capacity. The big push for membership  is at the beginning of the year so the bulk of the work is in August and September. After that, this position steps in when the President is not available. and helps with day-to-day Presidential duties. The hope is that this individual will step up to President the following year but not required.

VP of Fundraising: 

This individual serves as project manager for the various fundraisers. The VP checks in with the Chairs of each fundraiser to make sure everything is on target and on time and serves as a liaison between fundraising Chairs and the Board. The VP also watches for new fundraising opportunities. This individual is NOT in charge of the individual fundraisers.

**Treasurer

Keeps such permanent books of account and records as shall be sufficient to establish the items of gross income, receipts and disbursements of the association, including specifically, the number of members, the dues collected from the members and the amount of dues remitted through channels to the California State PTA. Receives monies from the financial secretary for the association, giving a receipt therefore, and deposits immediately in the name of the association in a bank approved by the executive board. This position also prepares the monthly financial reports. This position is supported and assisted by the Financial Secretary.

Present a monthly report at every meeting of the association and the executive board and at other  times when requested by the association. (See Financial Officers’ Reports and Forms, Finance  section, California State PTA Toolkit.)  Make an annual report to the association. (See Financial Officers’ Reports and Forms, Finance  section, California State PTA Toolkit.) Reconcile bank accounts monthly. Edit, add and delete accounts for the new budget year.

Financial Secretary:

Pays bills and reimbursement requests. Give a receipt for monies received for the association and remit at once to the treasurer or deposit immediately in a bank approved by the executive board and file a copy of the deposit slip in tracking binder. Keep an accurate record of all receipts for filing with the treasurer’s financial records for the  association.  Perform such other duties as may be delegated to the financial secretary. Record online credits and debits into PTAEZ accounting software. Assist treasurer as necessary including count and record money from various fundraisers. 

**Secretary:

Keep an accurate record of the proceedings of all meetings of the association and the executive  board in a bound book which is the legal record of this association. Be prepared to refer to minutes of previous meetings. Prepare a list of all unfinished business for the use of the president. With the president, sign all authorizations for payment authorizing the expenditure of funds  following approval by the association or executive board in accordance with these bylaws. (See  Check Request System: Payment Authorization, Finance section, California State PTA  Toolkit.)  Record all expenditures in the minutes. Keep a current list of the paid members of the association provided by the membership  chairman. Keep a current signed original set of the bylaws and standing rules. Perform such other duties as may be delegated to the secretary. Conduct all necessary correspondence of the association upon authorization of the president,  executive board or association. Notify officers of their election and chairmen of their appointments. Send out notices of executive board meetings. 

VP of Communications: 

The VP of Communications is in charge of the communication strategies for the PTA. This individual works closely with the PTA board and committee chairs to create a thorough and unified communications system to advertise all PTA events and initiatives using the following channels: The Mustang Magazine, the PTA website, ParentSquare, Facebook, and the classroom liaison email lists. The VP of Communications also prioritizes and anticipates communication needs throughout the school year and maintains the PTA website. 

Parliamentarian: 

The Parliamentarian brings a copy of the bylaws to each meeting and makes sure that meetings are run according to parliamentary procedure. The Parliamentarian also takes the lead on making changes to the bylaws.

Non-board Level Positions

AFTER SCHOOL ENRICHMENT (AKA AFTER SCHOOL FUN) COORDINATOR!

Works with teachers and outside vendors to plan After School Enrichment classes in the fall, winter, spring. In fall of 2023 the PTA adopted a new ASE management platform for this called Homeroom! Homeroom makes organizing ASE simple, saves vendor profiles year after year and handles all registrations and everything that goes with that process!

BULLETIN BOARD FLAIR MASTER!

Are you creative with a flair for marketing? This individual will post printed copies of the current newsletter as well as posters/flyers for current events in the hallway outside the Office and maintain the bulletin board with all current information. Feel free to add your personal artistic touch to the board! Whatever will help get folks to notice our school’s current happenings!

GARDEN FAIRY!

This amazing individual serves as our “on site” garden lead and works on maintaining the beautiful school vegetable garden as well as our incredible Rainwater Garden by identifying garden needs and organizing volunteers to help maintain the gardens year round. This role is ongoing as needs arise- and includes organizing volunteers for after school and/or Saturday work days at the garden. This is a great way to bring students and families together to care for our school! This role also includes summer garden care!

HOLIDAY GIVING COORDINATORS!

These individuals are instrumental in planning and coordinating our annual holiday gift giving program for our cherished families who might need a little extra help around the holidays! It is the holiday giving chairs responsibility to track gift givers, collect wrapped gifts and distribute those gifts to members of our community anonymously. This involves manning (and/or coordinating volunteers to man) a holiday gift giving bulletin board at drop off and pick up in the several weeks leading up to holiday break. It is incredibly rewarding that the McKinley & PACS PTA is able to facilitate this give back every year!

BACK TO SCHOOL POINT PERSON!

This individual arranges for a special treat for KIDS ONLY at our Meet the Teacher event as well as a catered dinner/and drinks at Back to School Night. They will also coordinate with the PTA board as well as the spirit wear team to make sure we have a strong presence at both of these events!

MUSTANG SOCIAL FUNDRAISER ROCKSTARS!

Do you absolutely LOVE to plan a party?!? This group of highly motivated and creative individuals will work together to put on our magical Spring Auction Fundraiser- the much anticipated social event of the entire school year! The event typically takes place in April! From venue to food to music to décor- this is a great time to let your creativity shine! Your PTA has a robust blueprint ready and waiting for to make this a seamless and unforgettable event!

KEEPING OUR KIDS SAFE AS THE SAFE ROUTES TO SCHOOL LIAISON!

Connect our school community with this super awesome and important county wide initiative! This individual connects our school to the https://sonomasaferoutes.org/ opportunities and events! Keep our school up to date on these important safety initiatives! Coordinate a team to celebrate students who walk and ride to school on the designated days each month and amplify our Ruby Bridges walk to school day on November 14th each year!

SPIRIT WEAR SUPERHEROES!

These individuals will help make sure all of our staff, students and families are always repping our McKinley & PACS Mustangs with the latest merch! Shirts! Sweatshirts! Hats! Stickers! Sell spirit wear at events, manage inventory and request new orders as needed- and get a team of awesome folks to help you do it!

STAFF APPRECIATION MASTERMIND!

This individual will organize our monthly Staff Appreciation events by soliciting donations from grade level groups to provide special edible treats to our beloved McKinley & PACS staff members. This person will also plan and execute Staff Appreciation Week in May- compete with themed days, yummy breakfast/lunch/snack offerings and overall community give back to our incredible educators!

GREEN TEAM LEADER!

This individual and their team of amazing eco-conscious comrades will identify and help to implement ways that we can all practice sustainability as a Mustang Community! Ideas include building up recycling and composting programs, supporting the campus to move away from single use plastics, teaching students the impact of micro trash on the environment and waterways and MORE!

TIDE (TEAM FOR INCLUSIVITY, DIVERSITY & EQUITY) COMMITTEE CHAIRPERSON!

This amazing individual will coordinate schoolwide efforts to ensure that all of McKinley & PACS wonderful and diverse students feel safe and included. This person should serve as a liaison to the citywide TIDE work and to our school’s incredible ELAC committee!

SCHOOL DIRECTORY/VOLUNTEER MANAGER EXTRAORDINAIRE!

This crucial individual sends out the school wide directory survey to ALL McKinley & PACS families in both paper and email form to collect important contact info as well as potential interest in volunteering for school events- connects with classroom PTA liaisons and room parents to help encourage them to continue to build the directory, fill in the blanks and connect with families. The PTA has templates ready and available to help you make this invaluable job a success!

WEST SIDE RELAYS HELPERS!

These volunteers help with West Side Relays in the Spring. One volunteer per grade- 5th and 6th only! Grab the pop up and the Gatorade coolers and help make this super fun event a success!

WINTERFEST WONDER MAKERS!

These magical individuals plan and execute our cherished annual winterfest craft festival! Complimentary warm apple cider is provided to all attendees as well as crafts for the kids to keep them occupied. The event highlights sales of hand crafted artisan creations, homemade food and baked goods from members of our McKinley & PACS school community! A true favorite- this event is a special give back that sends families off to holiday break on a high note!

MCKINLEY & PACS STREET TEAM- info coming soon!

HISTORIAN– info coming soon!

JOG-A-THON MASTERS!– info coming soon!

LOST & FOUND MANAGER!– info coming soon!

HYPE TEAM!– info coming soon!

SILVER GRAPHICS ART FUNDRAISER COORDINATOR!- info coming soon!

ROOM PARENT

PTA LIAISONS

SOCIAL MEDIA HYPE TEAM!

SPANISH/ENGLISH LIAISON!

DIA DE LOS MUERTOS SUPPORT TEAM!

CINCO DE MAYO COMMITTEE!

CAMPUS BEAUTIFICATION!

SMARTPHONE & SOCIAL MEDIA RESONSIBILITY!

FAMILY PICNIC NIGHTS COORDINATOR!

SALSA FEST SUPPORT TEAM!

BOOK SWAP FAIRY!

FAMILY MOVIE NIGHT!

SCHOOL PLAY!

ROBOTICS/ART SHOW/HONOR BAND!

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